A well-structured commercial cleaning contract is vital for establishing clear expectations, protecting your business interests, and ensuring a smooth working relationship with your clients. Here are the essential elements to include in your free commercial cleaning contract templates:
Printable Cleaning Contract Templates (% Free)
1. Identifying Information
Parties Involved: Clearly state the names and addresses of both the cleaning company (you) and the client.
Contract Date: Specify the date the contract is signed.
Contract Term: Define the duration of the contract, including start and end dates or a renewal clause.
2. Scope of Services
Cleaning Areas: List the specific areas to be cleaned, such as offices, restrooms, common areas, and exterior spaces.
Frequency of Cleaning: Specify the cleaning frequency, such as daily, weekly, or monthly.
Services Included: Detail the specific cleaning tasks to be performed, such as vacuuming, mopping, dusting, sanitizing, and window cleaning.
3. Equipment and Supplies
Equipment: Indicate whether you will provide cleaning equipment or if the client is responsible.
Supplies: Specify who will supply cleaning supplies, such as detergents, disinfectants, and paper products.
4. Payment Terms
Payment Schedule: Outline the payment terms, such as monthly invoices, with a specified due date.
Payment Methods: Indicate the accepted payment methods, such as checks, credit Cards, or electronic transfers.
Late Payment Fees: Specify any late payment fees or penalties.
5. Confidentiality
Client Information: Protect the client’s confidential information and trade secrets.
Cleaning Company Information: Ensure the confidentiality of your proprietary information and business practices.
6. Indemnification
Liability: Allocate responsibility for any damages or losses that may occur during cleaning services.
Termination Grounds: Specify the reasons for terminating the contract, such as breach of contract or insolvency.
Notice Period: Define the required notice period for termination.
8. Governing Law
Jurisdiction: Specify the governing law and jurisdiction in case of disputes.
9. Force Majeure
Excusable Delays: Address unforeseen events, such as natural disasters or acts of God, that may affect the performance of the contract.
10. Entire Agreement
Merger Clause: State that the contract constitutes the entire agreement between the parties, superseding any prior agreements or representations.
Design Elements for a Professional Contract
To convey professionalism and trustworthiness, consider the following design elements when creating your free commercial cleaning contract templates:
Clear and Concise Language: Use simple, straightforward language that is easy to understand.
Consistent Formatting: Maintain consistent formatting throughout the contract, using headings, bullet points, and numbering to improve readability.
Professional Layout: Use a clean and professional layout with ample white space to enhance readability.
Professional Branding: Incorporate your company’s logo and branding elements to create a cohesive and professional appearance.
By carefully crafting your free commercial cleaning contract templates, you can establish a solid foundation for your business relationships and protect your interests.
