A well-structured draft letter of resignation is a crucial document that formally communicates your decision to leave an organization. It should be concise, professional, and respectful. This guide will provide you with the essential elements and design principles to create a compelling resignation template that reflects your professionalism and leaves a positive impression.
Essential Components
Free to edit and print resignation letter templates Canva
1. Your Contact Information
Place your name, job title, and department at the top left corner of the page.
Include your email address and phone number for easy communication.
2. Date
Write the current date in a professional format (e.g., December 25, 2023).
3. Recipient’s Information
List the name, job title, and department of the person you are addressing.
Include their company name and address.
4. Salutation
Use a formal salutation, such as “Dear [Recipient’s Name],”
5. Resignation Statement
Clearly state your intention to resign from your position.
Specify your last day of employment.
6. Reasons for Resignation (Optional)
If you feel comfortable sharing, briefly mention the reasons for your departure.
Keep it positive and avoid negative comments about the company or your colleagues.
7. Gratitude
Express your gratitude for the opportunities and experiences you have gained during your time at the company.
Thank your colleagues and supervisors for their support.
8. Closing Remarks
Reiterate your best wishes for the company’s continued success.
Offer to assist with the transition process if needed.
9. Signature
Type your full name below the closing remarks.
Print the document and sign your name in ink above your typed name.
Select a professional font that is easy to read and visually appealing.
Avoid overly decorative or difficult-to-read fonts.
Sans-serif fonts like Arial, Calibri, or Helvetica are common choices.
2. Font Size and Spacing
Use a consistent font size throughout the document, typically between 10 and 12 points.
Ensure proper spacing between lines and paragraphs to enhance readability.
3. Alignment
Left-align the text for a clean and professional look.
Avoid right-alignment or justification, as they can make the text appear uneven.
4. Margins
Maintain consistent margins on all sides of the page.
A standard margin size of 1 inch is generally recommended.
5. Letterhead (Optional)
If your company provides a letterhead template, use it to add a professional touch.
Ensure the letterhead aligns with the overall design of your document.
6. Paper Quality
Print your resignation letter on high-quality paper.
Consider using a heavier weight paper for a more substantial feel.
Additional Considerations
Proofread Carefully: Double-check your document for errors in grammar, spelling, and punctuation.
Keep a Copy: Retain a copy of your resignation letter for your records.
Follow Company Procedures: If your company has specific guidelines for submitting resignation letters, follow them carefully.
By adhering to these guidelines and incorporating the recommended design elements, you can create a professional draft letter of resignation that effectively communicates your decision and leaves a positive impression.
