An International Shipping Invoice Template is a crucial document that outlines the details of a shipment being exported from one country to another. It serves as a formal record of the transaction between the seller (exporter) and the buyer (importer). A well-designed and accurate invoice template is essential for ensuring smooth customs clearance, accurate payment processing, and overall compliance with international trade regulations.
Key Elements of an International Shipping Invoice Template
Free Commercial Invoice Template PDF WORD
1. Seller Information:
Company Name
Address
Contact Information (Phone, Email, Website)
Tax Identification Number (TIN)
2. Buyer Information:
Company Name
Address
Contact Information (Phone, Email, Website)
Tax Identification Number (TIN)
3. Invoice Number and Date:
A unique identifier for the invoice
The date the invoice was issued
4. Shipment Details:
Shipping Terms (e.g., FOB, CIF, EXW)
Mode of Transportation (e.g., Air, Sea, Land)
Shipping Date
Expected Arrival Date
Port of Loading
Port of Discharge
Bill of Lading (BL) or Air Waybill (AWB) Number
5. Description of Goods:
Detailed description of each item being shipped
Quantity
Unit Price
Total Price
Harmonized System (HS) Code for each item
6. Currency:
The currency in which the invoice is issued
7. Total Invoice Value:
The total amount of the invoice, including any taxes or duties
8. Payment Terms:
The agreed-upon payment method and terms (e.g., Letter of Credit, Bank Transfer, Cash on Delivery)
9. Signatures:
Signatures of authorized representatives from both the seller and the buyer
Design Considerations for Professionalism and Trust
1. Clarity and Readability:
Use clear and concise language throughout the template.
Ensure the font size and style are easy to read.
Use consistent spacing and alignment to improve readability.
Choose a professional and clean layout that is visually appealing.
Use a consistent header and footer design.
Align text and elements appropriately.
3. Branding:
Incorporate your company’s branding elements, such as your logo and color scheme.
Use a consistent brand voice and tone throughout the template.
4. Legal Compliance:
Ensure the template complies with all relevant international trade regulations and customs requirements.
Use accurate and up-to-date information.
5. Customization:
Create a template that can be easily customized for different shipments and customers.
Use placeholders for variable information.
By following these guidelines, you can create a professional and effective International Shipping Invoice Template that meets the needs of your business and ensures compliance with international trade regulations.
